Privacy Policy

Last updated: 8 October 2026

At Winslow Association of Business and Community (Winslow ABC), we are committed to protecting your personal information and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, become a member or engage with our community activities.

We aim to handle all personal information responsibly and in accordance with applicable UK data protection legislation.

1. Who We Are

Winslow Association of Business and Community (Winslow ABC) is a community-focused organisation dedicated to supporting local businesses, community groups and residents in Winslow and the surrounding area.

Our website provides information about our activities, membership opportunities, community initiatives and events.

For the purposes of applicable data protection legislation, Winslow ABC is responsible for determining how and why personal information collected through our activities is processed.

Organisation: Winslow Association of Business and Community (Winslow ABC)

Website: https://winslowabc.org

Email: hello@winslowabc.org

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us using the details above.

2. Information We Collect

We may collect and process personal information when you interact with our website or organisation.

This information may include:

  • Personal details: Your name, organisation name and other information you choose to provide.

  • Contact information: Your email address, telephone number and postal address where relevant.

  • Membership information: Details provided when enquiring about or registering for membership, including business or community organisation information.

  • Enquiry information: Messages, questions and correspondence submitted through our contact forms or email.

  • Event information: Details provided when registering for or participating in community meetings, events and activities.

  • Website usage information: Technical information such as IP addresses, browser types, device information and website interactions, where collected.

We only collect personal information that is relevant and necessary for the purposes outlined in this policy.

3. How We Use Your Information

We may use your personal information to:

  • Respond to enquiries and provide requested information.

  • Process and manage membership enquiries and registrations.

  • Communicate with members about relevant activities, meetings and opportunities.

  • Organise and promote local events and community initiatives.

  • Share newsletters, updates and announcements where permitted.

  • Maintain accurate membership and communication records.

  • Improve the functionality, performance and accessibility of our website.

  • Protect our website and organisation against misuse or security threats.

  • Comply with applicable legal and regulatory obligations.

We will not use your personal information for purposes that are incompatible with those explained in this policy without an appropriate lawful basis.

4. Lawful Bases for Processing Personal Information

Under the UK General Data Protection Regulation (UK GDPR), we must have a valid lawful basis for collecting and processing personal information.

Depending on the circumstances, we may rely on the following lawful bases:

Consent

Where you have given clear permission for us to process your personal information for a specific purpose, such as receiving optional marketing communications or accepting non-essential cookies.

You may withdraw your consent at any time by contacting us.

Legitimate Interests

Where processing is necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms.

These interests may include responding to enquiries, maintaining relationships with members, supporting community initiatives and ensuring the security of our website.

Contractual Necessity

Where processing is necessary to provide membership services or fulfil an agreement with you or your organisation, including taking steps requested before entering into an agreement.

Legal Obligations

Where we are required to process or retain personal information to comply with applicable laws, regulations or other legal requirements.

We will assess and document the appropriate lawful basis for each processing activity.

5. Membership and Community Communications

If you become a member of Winslow ABC or participate in our activities, we may use your contact information to communicate with you about matters relevant to your membership or involvement.

These communications may include:

  • Membership information and administrative updates.

  • Invitations to meetings, networking opportunities and community events.

  • Updates about local initiatives and projects.

  • Information about opportunities to support or participate in community activities.

Where communications constitute direct marketing, we will comply with applicable marketing and privacy laws.

You can request to stop receiving optional promotional communications at any time by contacting hello@winslowabc.org or using an unsubscribe option where provided.

6. Cookies and Website Analytics

Our website may use cookies and similar technologies to support essential functionality, remember visitor preferences and help us understand how the website is used.

Where non-essential cookies or analytics technologies are used, we will obtain your consent when required by law.

You can manage your cookie preferences through the available cookie settings on our website or your browser settings.

For further information, please refer to our Cookie Policy.

7. Sharing Your Personal Information

We do not sell your personal information to third parties.

We may share personal information with trusted organisations or service providers where this is necessary for the operation of Winslow ABC and its activities.

These may include:

  • Website hosting and technical support providers.

  • Email and communication service providers.

  • Membership management and administration platforms.

  • Event organisers or partners involved in relevant community activities.

  • Professional advisers or regulatory authorities where required.

Any sharing will be limited to what is reasonably necessary for the relevant purpose.

Where external service providers process personal information on our behalf, we will take appropriate steps to ensure that suitable data protection safeguards are in place.

8. International Data Transfers

Some third-party services used by our website or organisation may process or store personal information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure that appropriate safeguards are in place in accordance with applicable UK data protection legislation.

These may include UK adequacy regulations or approved contractual safeguards, depending on the destination and circumstances.

You can contact us for further information about any applicable international transfers and safeguards.

9. How We Protect Your Information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.

These measures may include:

  • Secure website hosting and encrypted connections.

  • Appropriate access controls for personal information.

  • Secure storage and management of membership records.

  • Regular maintenance and updates to website systems.

  • Limiting access to personal information to authorised individuals.

Although we take reasonable precautions, no method of electronic storage or internet transmission can be guaranteed to be completely secure.

10. How Long We Keep Your Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including any applicable legal, accounting or reporting requirements.

Retention periods may vary depending on the information involved.

For example:

  • General enquiries: Retained for as long as reasonably necessary to respond and manage any follow-up correspondence.

  • Membership information: Retained while membership remains active and for an appropriate period afterwards for administrative or legal purposes.

  • Event information: Retained for as long as necessary to administer the event and manage related communications or obligations.

  • Financial records: Retained for the period required by applicable accounting and tax legislation.

  • Marketing preferences: Retained as necessary to respect subscription choices and prevent unwanted communications.

When personal information is no longer required, we will securely delete or anonymise it where appropriate.

11. Your Data Protection Rights

Under applicable UK data protection legislation, you have a number of rights relating to your personal information.

Depending on the circumstances, these may include:

  • Right of access: Request a copy of the personal information we hold about you.

  • Right to rectification: Request that inaccurate or incomplete information is corrected.

  • Right to erasure: Request the deletion of your personal information in certain circumstances.

  • Right to restrict processing: Request that we limit how your information is used in certain situations.

  • Right to data portability: Request that certain personal information is provided in a structured, commonly used and machine-readable format.

  • Right to withdraw consent: Withdraw consent where we rely on it to process your information.

  • Rights relating to automated decision-making: Exercise applicable rights where decisions with legal or similarly significant effects are made solely through automated processing.

Right to object: You may object to certain processing of your personal information, including processing based on legitimate interests. You have an absolute right to object to the use of your personal information for direct marketing.

To exercise any of these rights, please contact us at hello@winslowabc.org.

We will respond to requests in accordance with applicable data protection legislation, generally within one month.

12. Third-Party Websites

Our website may contain links to external websites operated by other organisations, businesses or community groups.

These websites have their own privacy practices and policies. We are not responsible for the content, security or data handling practices of external websites.

We recommend reviewing the privacy policies of any third-party websites you visit.

13. Children’s Privacy

Our website and services are intended primarily to provide information about local businesses, community organisations and activities.

We do not knowingly collect personal information from children unless it is necessary for a legitimate activity and appropriate data protection measures are in place.

Where information relating to children is collected, we will take appropriate steps to comply with applicable data protection requirements.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our activities, website functionality, data protection practices or legal requirements.

Any updates will be published on this page, with the date of the latest revision displayed at the top.

We encourage visitors to review this policy occasionally to remain informed about how their personal information is handled.

15. Complaints

If you have concerns about how we collect, use or protect your personal information, please contact us in the first instance.

We will aim to investigate and respond to your concerns appropriately.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.

Information Commissioner’s Office

Website: https://ico.org.uk

Telephone: 0303 123 1113

16. Contact Us

For any questions, concerns or requests relating to this Privacy Policy or your personal information, please contact:

Winslow Association of Business and Community (Winslow ABC)

Website: https://winslowabc.org

Email: hello@winslowabc.org

We will endeavour to respond to your enquiry as promptly as reasonably possible.